About Us >> Position Description >> Registrar

REGISTRAR

The Duties listed below allow for personal creativity and may vary from Centre to Centre.

The Registrar shall be responsible for:

• At the start of and during each Season the issue, processing and recording of a registration form for every new or returning child.
• The issue of a Centre athletes number patch, age group patch and result book to each eligible child.
• Acceptance of fees.
• Sending in registration forms and Association fees to the Association Office.
• Informing the Association of any changes that may occur during the year, eg. Transfers, change of address, loss of registration number etc.
• Maintaining of a register of all current and prior season Athletes. Thus register is to contain:
  • All name and address, age, parent and pertinent medical and other details that are deemed to be required by either committee or the Association from time to time.
  • Number of years of continuous registration for each Athlete for Centre Records.
  • The age group into which the Athlete has been placed for the current season
• Registration Forms o A registration form is be filled in for all Athletes.
  • PLEASE NOTE separate sheet for Come and Try Athletes.
• Double Check the information on the forms, especially date of birth, date of registration, registration number and New or Re-registration.
• Registration fees after the first of February are reduced
• `Come and Try' payments may be retained at the Centre for 3 to 4 weeks to give Athletes a chance to come back and register fully. After this time their $2 payments and registration forms are to be sent back to the Association.
• Registered Athletes who transfer from another Centre during the Season require no further payment.
• The registration number already issued to the Athlete can be kept but we need to be informed. Fill in a transfer form, which can be obtained by the Association.
  For ease of handling, registration forms for the Association are to be sorted into age groups and gender.
• Sending in the registration and payments:
  • Each Association copy should show the information for only that batch of registrations. Sheets and registration forms should be sent regularly eg. Once a month.
  • Fill in the name and address of Registrar, for contact purposes.
  • The family rate of payment applies with families with 3 or more children registered.
  • Where 2 children from the same family are registered, they are charge a 2 individuals.
  • If a 3rd child registers later in the Season, you need send in only the extra needed to bring the rate for 2 up to he family rate. 4th, 5th etc children require no further payment
• Calculations of the amount to send on sometimes cause problems, so here is an example to follow
  • Total number of registrations in batch = 48 Families of 3 or more -¬
  • Brown Family 3 children
  • Smith Family 4 children
  • Thomas Family 3 Children
  • Jones Family 5 children
  • Total 15 children
  • Number of Athletes to be charged as individuals = 48 -15 = 33
  • Payment
  • 4 Families at $140.00 33 registrations at $462.00 Total $602.00
    If you actually list the families on the back of the Sheet, it is helpful for us in checking that payment is correct.

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