REGISTRAR
The Duties listed below allow for personal creativity and may vary from
Centre to Centre.
The Registrar shall be responsible for:
- Stationary request form
to SALAA for new season.
- Book a place for
Registration Day.
- Letters to all Athletes
inviting them back for the new season.
- At the start of and
during each Season the issue, processing and recording of a registration
form for every new or returning child.
- The issue of a Centre
athletes’ number patch, age group patch and result book to each eligible
child.
- Acceptance of fees.
- Sending in registration
forms and Association fees to the Association Office.
- Informing the
Association of any changes that may occur during the year, eg. Transfers,
change of address, loss of registration number etc.
- Maintaining of a
register of all current and prior season Athletes. Thus register is to
contain:
- All name and address, age, parent and pertinent
medical and other details that are deemed to be required by either committee
or the Association from time to time.
- Number of years of continuous registration for each
Athlete for Centre Records.
- The age group into which the Athlete has been placed
for the current season
- Registration Forms -
registration form is be filled in for all Athletes.
- PLEASE NOTE separate
sheet for Come and Try Athletes.
- Double Check the
information on the forms, especially date of birth, date of registration,
registration number and New or Re-registration.
- Registration fees after
the first of February are reduced
- `Come and Try' payments
may be retained at the Centre for 3 to 4 weeks to give Athletes a chance to
come back and register fully. After this time their $2 payments and
registration forms are to be sent back to the Association.
- Registered Athletes who
transfer from another Centre during the Season require no further payment.
- The registration number
already issued to the Athlete can be kept but we need to be informed. Fill
in a transfer form, which can be obtained by the Association. For ease of
handling, registration forms for the Association are to be sorted into age
groups and gender.
- Sending in the
registration and payments:
- Each Association copy should show the information for
only that batch of registrations. Sheets and registration forms should be
sent regularly eg. Once a month.
- Fill in the name and address of Registrar, for
contact purposes.
- The family rate of payment applies with families with
3 or more children registered.
- Where 2 children from the same family are registered,
they are charge a 2 individuals.
- If a 3rd child registers later in the Season, you
need send in only the extra needed to bring the rate for 2 up to he family
rate. 4th, 5th etc children require no further payment.
- Calculations of the amount to send on sometimes cause problems, so here
is an example to follow
- Total number of registrations in batch = 48 Families
- 3 or more :
- Brown Family 3 children
- Smith Family 4 children
- Thomas Family 3 Children
- Jones Family 5 children
- Total 15 children
- Number of Athletes to be charged as individuals = 48
-15 = 33
- Payment 4 Families at $140.00 33 registrations at $462.00
Total $602.00.If you actually list the families on the back of the Sheet, it
is helpful for us in checking that payment is correct.
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